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Streamlining Workforce Management with a Custom HRMS for Rabdan Academy

Education & Training

Industry

6-8 Months

Duration

Web

Platform

Web App Development, Payroll Digitization, Workflow Automation

Services

Improved HR efficiency, accurate reporting, and faster approvals

Impact Metrics

Overview of the Project

Rabdan Academy needed a reliable HRMS to move away from fragmented spreadsheets and manual processes. Impiger built a web-based HRMS application to centralize employee records, payroll, appraisals, and approvals. The platform empowers HR and employees with self-service features, automated workflows, and accurate reporting for daily operations.

Challenges

  1. Employee data scattered across systems and manual files.
  2. Payroll calculations complex with retro adjustments and settlements.
  3. Performance evaluations inconsistent across departments.
  4. Approval workflows slow and hard to track.

Approach

  1. Developed a centralized HRMS web app tailored to academy workflows.
  2. Automated payroll processes including salary grouping, retro adjustments, and full & final settlement.
  3. Built self-service modules for leave, attendance, and shift management.
  4. Digitized performance reviews with appraisal and probation tracking.
  5. Introduced approval workflows and reporting tools for faster decision-making.

Key Components / Integrations

Employee Information Management

Attendance, leave, promotions, transfers, shifts, and exits.

Payroll Automation

Salary grouping, retro pay, and final settlements.

Performance Management

Appraisals and probation evaluations.

Employee Self Service (ESS)

Direct access to HR tasks without bottlenecks.

Reports & Approvals

Automated workflows with exportable reports.

Accelerators / IP Used

Pre-built HR modules, payroll templates, and approval workflows were reused to accelerate delivery and ensure accuracy.

Outcomes / Impact

  1. Single source of truth for employee records and payroll.
  2. Reduced HR workload with self-service features and automation.
  3. Faster payroll cycles with accurate retro and settlement processing.
  4. Better performance management with structured appraisals.
  5. Improved compliance and reporting through digital workflows.

Before

  1. Manual HR processes and approvals
  2. Payroll prone to delays and errors
  3. Inconsistent appraisal tracking
  4. Limited visibility into employee data

After

  1. Centralized HRMS platform
  2. Automated payroll and settlements
  3. Standardized performance management
  4. Self-service and faster approvals

What’s Next

Future roadmap may include AI-driven workforce analytics, mobile ESS access, and integration with learning management systems (LMS).

Like to know more? Talk to our experts who worked on the project.

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