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Enhancing Compliance and Collaboration with Impiger’s Claros DMS for Apollo Tyres

Manufacturing

Industry

6 Months

Duration

Web

Platform

Document Management, Workflow Automation, Compliance Solutions

Services

Faster approvals, improved governance, and secure storage of plant-specific documents

Impact Metrics

Overview of the Project

Impiger partnered with Apollo Tyres to design and implement Claros, a custom document management system tailored for their multi-plant operations. The solution was built to streamline document submission, review, and approval while ensuring compliance through controlled user roles and access.

Challenges

  1. No unified repository for plant-level documentation
  2. Manual, time-consuming approval workflows
  3. Difficulty in tracking approvals across multiple locations
  4. Limited visibility into document history and ownership

Approach

  1. Built a centralized, web-based repository with plant-level segregation
  2. Defined clear user roles: Super Admin, Admin, Approver, Contributor
  3. Automated approval routing with up to three configurable levels
  4. Ensured secure access and version control for all users
  5. Designed intuitive dashboards to monitor document status and audit trails

Key Components / Integrations

  1. Plant-specific repositories with role-based access
  2. Document upload with approver assignment
  3. Multi-level (up to 3) approval workflows
  4. Real-time status tracking and history logs
  5. Contributor and approver notifications
  6. Governance through audit-ready storage

Accelerators / IP Used

Impiger leveraged its workflow automation accelerators and pre-built approval engine to deliver a scalable system that met Apollo Tyres’ compliance needs while reducing time to deployment.

Outcomes / Impact

Apollo Tyres now manages its plant-level documents through a secure, compliant, and easy-to-use system. Document approvals that previously required manual follow-ups are now automated, trackable, and auditable, significantly improving turnaround time and accountability.

Before

  1. Manual tracking of approvals
  2. Fragmented storage across plants
  3. Time-consuming document validation

After

  1. Unified Claros repository for all plants
  2. Automated 3-level approval workflows
  3. Secure, auditable document lifecycle management

What’s Next

Future enhancements may include integration with Apollo’s ERP systems, AI-powered document classification, and mobile accessibility for plant managers and auditors.

Like to know more? Talk to our experts who worked on the project.

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