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Streamlining legal workflows with Pravaah Pro — a custom CMS for ProConnect integrated logistics

Logistics & Supply Chain

Industry

6 Months

Duration

Web (Responsive Desktop + Laptop)

Platform

Workflow Design, UX, DMS Implementation, Integrations, QA & Rollout

Services

Faster approvals, lower risk, and audit-ready document trails

Impact Metrics

Overview of the Project

Pravaah Pro is a workflow-driven Contract and Legal Document Approval system designed for ProConnect Integrated Logistics. It replaces scattered emails and shared folders with structured intake, configurable approvals, and a searchable document repository. The platform helps requestors, Legal teams, and approvers manage contracts end-to-end with complete visibility and audit trails.

Challenges

  1. Contract approvals were handled via emails and spreadsheets.
  2. Multiple versions of critical documents spread across folders.
  3. Difficult to track what was approved, by whom, and when.
  4. Slow turnaround times with no clarity on pending actions.
  5. Audit retrievals were painful and compliance risks were high.

Approach

  1. Built a governed, role-aware application to standardize requests.
  2. Structured forms per contract type for consistent intake.
  3. Parallel approvals enabled where policy allowed, reducing delays.
  4. Clear visibility via tabs: My Requests, Pending Actions, Approved.
  5. Robust versioning, timestamps, and logs for audit readiness.

Key Components / Integrations

Request Intake

Contract type selector, party details, effective dates, terms, and configurable fields. Attachments supported scanned or digital documents.

Approval Workflow

Series/parallel flows per contract type with SLA timers and role-based actions: review, comment, approve/reject.

Document Management

Role-based access, versioning, metadata tagging, advanced search, and secure storage of final agreements.

Tracking & Visibility

Dashboards with tabs for My Requests, Pending Actions, Approved Requests, and lifecycle events like amendment/termination.

Reporting

Metrics on cycle time, request volumes, bottlenecks by approver, and audit-ready logs for compliance reviews.

Accelerators / IP Used

Leveraged pre-built workflow components, SLA reminders, and metadata-driven search modules. Reused UI templates for request forms and dashboards, enabling faster rollout without compromising on customization.

Tech Stack

Outcomes / Impact

  1. Reduced cycle times with structured intake and parallel workflows.
  2. “Pending Actions” made ownership clear, cutting delays.
  3. One source of truth for executed contracts and amendments.
  4. Audit-ready history captured who approved what, when, and on which version.
  5. Reduced compliance risks from outdated templates and fragmented files.

Before

  1. Email-based approvals and scattered document storage
  2. No visibility into pending or completed actions
  3. Multiple versions caused confusion and rework
  4. Painful retrievals during audits and reviews

After

  1. One CMS for requests, approvals, and lifecycle tracking
  2. Structured forms and configurable workflows by contract type
  3. Clear visibility on status and pending actions
  4. Secure, searchable repository for all legal documents

What’s Next

Future roadmap includes conditional workflows based on contract value or risk score, smart templates with a reusable clause library, e-signature integration, and auto-stamping of contracts. Role-based KPIs and workload balancing will help optimize legal operations further while improving transparency.

Like to know more? Talk to our experts who worked on the project.

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